Fleet Administrator
Milton Keynes

Join Our Team as a Fleet Administrator in Milton Keynes!

Are you ready to drive your career forward with an award-winning employer? The Steven Eagell Group, Europe's largest Lexus and Toyota retailer, is expanding its horizons and offering an exciting opportunity for a Fleet Administrator to join us at our Milton Keynes branch.

*Please note, you will need previous fleet admin experience to be considered for this role*

About Us:
With a presence in 44 locations across the Southeast, East of England, and West Midlands, the Steven Eagell Group is committed to delivering unparalleled customer satisfaction. Join our team to be part of our ongoing success story.

Role Overview:
As a Fleet Administrator, you will play a crucial role in supporting our Fleet Department, ensuring the smooth processing of new and used vehicle orders. From managing CDK Drive updates to invoicing on delivery day, you will collaborate with Sales Managers and Toyota/Lexus GB to process orders in alignment with company policies.

Responsibilities:

• Handle pre-delivery administration, ensuring timely taxation, invoicing, and payment of vehicles before delivery.
• Coordinate with Toyota/Lexus GB regarding vehicle returns and showroom vehicles.
• Provide accurate delivery dates and costs by collaborating with Toyota/Lexus GB.
• Enter vehicle job sheet details into the After Sales department system to maintain accurate pre-delivery work records.
• Offer general support to Sales Managers, keeping them informed about customer order status and addressing any related issues.
• Collaborate with the After Fleet team to ensure accurate service order completion, costs, and work details.
• Deliver weekly status reports to Sales Managers and maintain up-to-date stock records.
• Contribute to financial reporting and customer database management through accurate data input.
• Work as an integral part of the Centre team, promoting collaboration and continuous improvement.
• Utilise Toyota/Lexus systems to provide administrative support to Sales Managers.
• Manage banking duties and assist with accounts payments and queries.
• Liaise with group sites to ensure orderly stock and paperwork management.

Qualifications and Success Criteria:

• Demonstrated accuracy and timeliness in record-keeping and invoicing.
• Proactive, organised, and capable of working independently.
• Strong multitasking and administration skills.
• Effective teamwork across various centre departments.
• Ability to thrive under pressure and meet deadlines.
• Excellent communication skills.
• Proficiency in computers and quick adaptation to new systems.

What We Offer:

• Full-time, permanent position (35-40 hours per week).
• Company car scheme.
• Comprehensive training for skill enhancement.
• 22 days of holiday (+ Bank Holidays).
• Company pension scheme.
• Staff discount scheme.

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Privacy notice:

At the Steven Eagell group, we take your privacy very seriously and will only use your personal information to administer the job application you submit to us. By submitting your contact data to us, you consent to us processing your personal data, in accordance with our Data Privacy Notice, and contacting you via these methods. If you don’t hear back from us within 2 weeks, please assume that your application has been unsuccessful. Thank you for your interest.