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Fleet Administrator Reference Number - 0123445567567
Location Lexus Milton Keynes
Working Hours Mon-Fri
Benefits Employee Car Scheme | Toyota Training
Salary £23,000.00 per year
Closing Date 31/05/2022

Job description

We are an Equal Opportunity Employer.

This is an exciting opportunity to join our team as a Fleet Administrator. Working hours are Monday-Friday 8:30am-5:30pm and salary will be up to £23,000 per annum.

In your new role you will provide administrative support to the Fleet Department, ensuring efficient processing of new and used vehicle orders - From adding on CDK Drive to invoicing on delivery day. You will liaise with the Sales Manager and Toyota/Lexus GB to process vehicle orders in line with company policy.

Key Job Responsibilities:

  • Completes all pre-delivery related administration ensuring vehicles are taxed, invoiced and paid before delivery
  • Checking with Toyota/Lexus GB regarding vehicle returns and showroom vehicles
  • Liaises with Toyota/Lexus GB providing accurate delivery dates and costs
  • Enters vehicle job sheet details onto After Sales department system to ensure records regarding pre-delivery work is accurate and up to date
  • Provides general support to the Sales Managers, keeping them informed of customer order status and any issues that may arise relating to department sales
  • Works with After Fleet team to ensure completion of service orders and accuracy of costs and work Provide Sales Managers with a weekly status report Updates the Centre database
  • Keeps stock records complete up to date for all cars as appropriate
  • Advises the centre on matters regarding stock so that they are always aware of the current stock status
  • Provides appropriate data input for the Centre financial reporting and customer database management purposes
  • Works as a full member of the Centre team
  • Works with colleagues and other teams across the Centre to seek out and deliver continuous improvements
  • Uses Toyota/Lexus systems to provide administrative support to the Sales Managers
  • Manages banking duties
  • Assists with accounts payments and queries
  • Liaises with group sites to ensure all stock and paperwork is in order

Key Success Criteria:

  • Accuracy and timeliness of records and invoicing
  • Pro-active, organised and able to work on own initiative
  • Administration skills including multi-tasking
  • Team working with other departments across the Centre
  • Able to work under pressure and to deadlines
  • Good communication skills
  • Computer literate and able to learn new systems quickly

About us

We are the UK's leading Lexus and Toyota group, with dealerships in 8 counties across the South East and Midlands. We were founded in 2002, and our primary objective remains "100% complete customer satisfaction".

Privacy notice:

At the Steven Eagell group, we take your privacy very seriously and will only use your personal information to administer the job application you submit to us. By submitting your contact data to us, you consent to us processing your personal data, in accordance with our Data Privacy Notice, and contacting you via these methods. If you don’t hear back from us within 2 weeks, please assume that your application has been unsuccessful. Thank you for your interest.

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